Adding graphical elements can help you create eye-catching slides for a presentation. PowerPoint 2000 gives you the option of adding AutoShapes, WordArt, flowchart symbols, and ClipArt. You can also import text, graphics, and charts from other Office 2000 programs.

USING AUTOSHAPES TO ADD STANDARD OBJECTS

PowerPoint 2000 has many standard objects that can be added to presentations, including objects with and without text.

With some AutoShapes you can add text and with others you can create a flowchart. Flowcharts are handy for such topics as how a bill becomes a law or how photosynthesis occurs. The AutoShapes toolbar stays on the screen until you close it by clicking the X in the upper-right corner of the toolbar.

Add An AutoShape To A Presentation

1. On the Insert menu, click Picture and then click AutoShapes.

2. Click Stars and Banners and then click the 5-Point Star.

3. Click in the upper-right corner of the slide and then drag the object down diagonally about one inch.

4. To delete an AutoShape, right-click the AutoShape you want to delete and then click Cut.

Add An AutoShape With Text To A Presentation

1. On the AutoShapes toolbar, click Callouts.

2. Click the Rounded Rectangular Callout.

3. Click in the slide and drag the object down diagonally about one inch.

4. Type the text of your choice.

5. Select the text you have just typed.

6. Right-click the Callout box, click Font, change the font size to 24, and then click OK.

7. Click and drag the upper-right corner of the Callout box until all the text fits within it.

8. Close the AutoShapes toolbar.

USING WORDART TO ADD CREATIVE TEXT

PowerPoint 2000’s WordArt lets you take plain text and add some pizzazz to a presentations. With 30 styles of WordArt to select from, it’s simple to make text stand out. WordArt is easy to use and, unlike graphics, WordArt allows you to use the Formatting toolbar to change the appearance of the text. WordArt has many uses, especially when combined with other graphics. You can add banners, seals, and logos that contain dynamic WordArt effects.

To Use WordArt

1. On the Insert menu, click Picture and then click WordArt.

2. Double-click the WordArt in the first column, third row.

3. Type the text you want in the WordArt.

4. In the Font box, click a font.

5. In the Size box, click 72.

6. Click OK. The WordArt appears on the slide.

7. Drag the WordArt to the location on the slide that you prefer.

8. Close the WordArt toolbar by clicking the X in the upper-right corner of the toolbar.

ADD FLOWCHART SYMBOLS

1. Select the slide to which you want to add flowchart symbols.

2. On the View menu, click Toolbars and then click Drawing.

3. On the Drawing toolbar, click AutoShapes, click Flowchart, and then click a shape.

4. Click in the slide and then drag the shape down diagonally about one inch.

5. Type the text you want in the shape and then make any changes to the text like you did with the AutoShape.

6. Add additional flowchart symbols by following steps 3-5.

ADD SMART CONNECTORS

1. On the Drawing toolbar, click AutoShapes and then click Connectors.

2. Click Straight Arrow Connector (in the upper-center of the palette).

3. Move the pointer over the shape you just added to your slide. Notice that OfficeArt changes the pointer to a scope and the object is outlined by four blue boxes.

4. Click any connection point on the first shape. Release the mouse button to anchor the connector.

5. Click any connection point on a second shape. Release the mouse button to anchor the connector.

6. Drag the first shape to a new location on the slide. Notice that OfficeArt keeps the arrow connector attached between the shapes.

ADD CLIPART

1. On the Drawing toolbar, click Insert Clip Art.

2. Select a category, such as Academic.

3. Click Keep Looking to view additional graphics.

4. To insert the graphic, click the graphic and then click Insert clip.

5. Move the graphic by dragging it to the desired location.

6. Resize the graphic by selecting the graphic and moving the handles until the graphic is the desired size.

ADDING INFORMATION FROM OTHER OFFICE 2000 PROGRAMS

Because the Office 2000 programs are fully integrated with each other, you can use text, graphs, data, and charts from Word 2000 and Excel 2000 to add content to your presentation. You may want to use Excel 2000 to create a chart, especially if the chart is complex. Excel 2000 has more advanced and flexible charting capabilities. Also, you can select specific parts of an Excel 2000 data file to create a PowerPoint 2000 chart.

IMPORT WORD 2000 TEXT INTO YOUR PRESENTATION

You can use text created in Word 2000 to add text to an existing presentation. PowerPoint 2000 can import Word documents, and documents in rich text format (.rtf), plain text format (.txt), or HTML format (.htm).

When you import a Word 2000 document, PowerPoint uses the outline structure from the styles in the document. A heading 1 becomes a slide title, a heading 2 becomes the first level of text, and so on. If the document contains no styles, PowerPoint uses the paragraph indentations to create an outline. The slide master in the current presentation determines the format for the title and text.

1. Open a Word 2000 document.

2. In Word 2000, select the text you want to import into PowerPoint 2000.

3. On the Edit menu, click Copy.

4. Click PowerPoint 2000 on the taskbar.

5. Place the cursor in the outline where you want to insert the text.

6. On the Edit menu, click Paste.

IMPORT AN EXCEL 2000 CHART

1. Open an Excel 2000 chart.

2. In Excel 2000, select the chart you want to import into PowerPoint 2000.

3. On the Edit menu, click Copy.

4. Click PowerPoint 2000 on the taskbar.

5. Place the cursor on the slide where you want to insert the chart.

6. On the Edit menu, click Paste.