With Word 2000, the writer can specify the set of grammar and writing style rules used in the grammar checker. Just select Options on the Tools menu, and then select Spelling and Grammar. Any of the built-in grammar and writing styles can be customized by choosing whether to apply specific rules that apply to a built-in style, such as Casual Communication or Technical Writing. You can also create your own custom grammar and writing styles. Word 2000 provides several ways to check spelling and grammar:

Automatically correct spelling and grammar. To fix spelling and grammatical errors without having to confirm each correction, use the AutoCorrect feature. For example, if you type definately and then type a space or other punctuation, AutoCorrect replaces it with “definitely.” AutoCorrect can make corrections that are generated by the spelling checker's main dictionary or by a list of built-in AutoCorrect entries. You can easily add your own AutoCorrect entries or remove unwanted ones.

Automatically check spelling and grammar as you type. To check for spelling and grammatical errors “behind the scenes,” use automatic spelling and grammar checking. As you type, the spelling and grammar checkers check the text and then mark possible errors with wavy underlines. To correct an error, right-click on the underlined words to display a shortcut menu and select the correction you want.

Check spelling and grammar all at once. You can check for spelling and grammatical errors and then confirm each correction. This method is useful if you want to postpone proofing a document until after you finish revising or editing it.

Check the spelling and grammar of text in another language. To check text in another language, you need to install the spelling and grammar tools for that language and make sure the language is enabled for editing. Thereafter, Word 2000 automatically detects the language and uses the correct spelling and grammar tools. Word 2000 recognizes the language of complete sentences with appropriate punctuation, but not single words or phrases.

TO CUSTOMIZE OR CREATE A GRAMMAR AND WRITING STYLE

1. On the Tools menu, click Options and then click the Spelling & Grammar tab.

2. Click Settings.

3. Do one of the following:

**To customize an existing grammar and writing style, click a style in the Writing style box.

**To create a new grammar and writing style, click Custom in the Writing style box.

4.      In the Grammar and style options box, select the options you want.

FIND AND REPLACE

You can also use the Find and Replace commands to search for and correct words in a document. For example, if you have created an assignment to use during January 1998 and now want to use the same assignment in March of 1999, you can have Word 2000 find all instances of “January” and “1998” and replace them with “March” and “1999.”

Word 2000 also finds and replaces all grammatically inflected forms of a word. For example, if you want to replace the word “saw” with the word “hammer” throughout a document, Word 2000 intelligently changes not only “saw” to “hammer,” but also “sawing” to “hammering” and “sawed” to “hammered.” Word 2000 can also intelligently replace the right word forms—in this example, Word 2000 would not replace the verb “seen” with “hammer” although it is a word form of “saw” because “seen” is unrelated to “hammer.” In addition, Word 2000 provides alternative word forms, giving you choices for possible replacements in case the default choice is not ideal. You can select the replacement from a list rather than typing it.